A Note of Gratitude
Thank you notes are a wonderful way to let someone know how much you appreciate a kind gesture or a thoughtful gift.
Thank you notes should be sent for the following occasions:
v someone sends you a gift
this includes monetary gifts
v someone entertains you at their home
or invites you to go elsewhere at their expense
v someone does you a kindness
especially if they go out of their way to assist you
v someone offers you an opportunity
even if you do not accept it
It can be a very pleasant task if you are prepared for it.
It is important to have a designated writing area. A writing desk that is organized and free of clutter should be stocked with pretty and essential supplies. An up to date address book is a must. Stock pretty stationary, thank you cards, blank note cards, envelopes, stamps and pens in blue or black ink. Roller ball pens write smoothly and are less likely to create ink blobs on the beautiful papers. Ensure that the desk is properly lit and in a good location, preferably near the kitchen and a bathroom. A radio for listening to music is also a pleasant addition to the space.
If there is to be a momentous occasion where invitations will be sent out there will also be a guest list. An organized list will be very helpful when it comes time to write the thank you cards. Keep the list in a folder and make sure that it is present when the gifts are opened and that someone is designated to write down the gift information next to the corresponding name. The sample list below is a great guide.
Thank You Card Sent
Mr. and Mrs. Smith
(place a check in this box when invitation is placed in the mailbox)
(jot down a detailed description of the gift as soon as it is received)
(place a check in this box when the thank you card is placed in the mailbox)
Begin the task promptly. It is best to mail thank you notes or cards within two weeks, one month at the latest.
Writing the Note
When constructing the note be thoughtful and genuine. Open with a warm greeting. Thank the individual and mention the gift. Be specific. Describe a feature of the gift that is pleasing. State a plan for the gift. If it is a monetary gift, state what the money will be used for. Add a personal note. Thank the individual again and finish with a sincere closing.
*if the gift is monetary, do not mention the amount
Thank you for the beautiful silver heart earrings. I already have several outfits planned that I can wear them with. I am so appreciative of your thoughtfulness. Thank you so much!
If someone sends a gift as a way to express thanks, a thank you note for the gift is not necessary. However, a verbal acknowledgment is. Be sure to let the individual know the gift was received and appreciated.
A verbal thank you is appropriate for a gift exchange, such as at Christmas time. If the gift is received through the mail, however, a note should be sent.
If there is ever any doubt about whether a note needs to be sent, go ahead and send one. It is much nicer to receive an unexpected note than never receive an expected one.